Foundation Transition

Transition Program for Children

This year our Kinder to Foundation transition program for 2021 Foundation students will look quite different.  Our aim is to develop an online program that provides as many opportunities as possible for the children to engage with the teachers, meet other children and learn about Hawthorn West. The Foundation teachers are currently planning a program that involves a blend of videos and small group WebEx sessions and this will commence early in term 4, 2020.

Foundation Transition Information

Welcome 2021 Foundation Students & Families

It is with great pleasure that we welcome all of our Foundation families to this exciting stage of their child’s schooling. Hawthorn West Primary School is a supportive and diverse community, which provides an environment where all learners have the opportunity to improve and achieve.

We are an inclusive learning community that inspires and empowers all to strive for excellence.  Our values guide the decisions and behaviours of all members of our school community:

  • Curious
  • Confident
  • Connected
  • Achieving Excellence

We are looking forward to working in partnership with you and your child as they start their educational journey.

School Starting Dates in 2021

First days of school for Foundation students

Thursday 28th Jan

9:15am – 11:30am FS & FB (1/2 class)

1:00pm – 3:15pm FS & FB (1/2 class)

FD & FG – Getting To Know You booked sessions

Friday 29th January

9:15am – 11:30am FD & FG (1/2 class)

1:00pm – 3:15pm FD & FG (1/2 class)

FS & FB – Getting To Know You booked sessions



First week of school for Foundation students

Monday 1st February

9:15am – 11:30am FS & FB (whole class)

FD & FG – Getting To Know You booked sessions

1:00pm – 3:15pm FD & FG (whole class)

FS & FB – Getting To Know You booked sessions

Tuesday 2nd January

9:15am – 11:30am FD & FG (whole class)

FS & FB – Getting To Know You booked sessions

1:00pm – 3:15pm FS & FB (whole class)

FD & FG – Getting To Know You booked sessions

Thursday 4th January

9:15am – 11:30am All Foundation classes – school

1:00pm – 3:15pm All Foundation classes – Getting To Know You booked sessions

Friday 5th January

9:15am – 3:15pm All Foundation classes – school

Foundation Interview Assessments – TBC

(No school on these Wednesdays)

  • Wednesday 3rd February 2021
  • Wednesday 10th February 2021
  • Wednesday 17th February 2021
  • Wednesday 24th February 2021

First Full Weeks – TBC

Week starting Monday 1st March 2021

End of Term 1

Thursday 1st April 2021: Early dismissal at 2.30pm

Foundation Interview Assessments

Your child will be booked in to attend 1 x 1 hour assessment interview on Wednesdays as listed above. A link to an online sign-up will be made available and parents will be able to select times that suit them and their child. These interviews are for children only and parents are requested to be prompt and wait outside the classrooms during these assessment sessions. The assessments being conducted will include: English On-line Assessment and Mathematics On-line Interview.


Before Your Child Comes to School

Starting school is a big change for your child. Anything that you can help them to learn to do before they come to school will make school a happier place to be.  Help your child learn how to:

  • Write their first name
  • Take off and put on appropriate clothing e.g. jumper, hat
  • Put on shoes and tie up shoe laces (please look for shoes with alternate fastening mechanisms e.g.Velcro if your child cannot yet tie their own laces)
  • Open and close their lunch box and drink bottle – eat and drink without help
  • Use a handkerchief or tissue
  • Use scissors correctly and safely
  • Put things away in their bag and zip it up
  • Go to the toilet on their own – pulling up clothing, flushing the toilet, washing hands.  Please ensure boys are familiar with urinals.


Beginning School

Your child will need to bring the following to school:

  • Recess Snack (packed separately)
  • Lunch (lunch box needs to be named on base and lid)
  • Plastic drink container (named) filled with water only
  • HWPS School Bag (with a distinctive tag to help your child identify their bag)
  • SunSmart school hat (HWPS SunSmart Policy)

It would be appreciated if parents could also bring the following items to school in the first few days:

  • A large box of tissues for classroom use
  • A change of clothes, clearly named in a plastic bag. These are for use in emergencies only and are kept in your child’s school bag for the year. (As with other items which your child brings to school, please clearly mark these with your child’s name).


Settling in – the first few weeks

During the first week you are welcome to stay for a short period of time to ensure your child feels secure, but once they have settled in, a quick, reassuring goodbye encourages independence.

  • Put sunscreen on your child in the morning before school if it is needed and ensure they wear their SunSmart hat.
  • Take your child to their designated classroom.
  • Find your child’s name tag to put on (these are worn during the first week or two to help teachers and children identify one another)
  • Encourage your child to find an activity that interests them.
  • Say a quick ‘good-bye’ and inform your child that you will be going and will be back to pick them up later in the day.


Recess and Lunch Breaks

To support the transition of our Foundation students, at the beginning of the school year, Foundation students will have separate recess and lunch breaks from the other students the school.

Once routines are established, the Foundation students will join the rest of the school for recess and lunch breaks.

At the end of recess and lunchtime breaks, music, followed by a bell, indicates the end of playtime.  All students are expected to stop their activities and make their way to line up outside their classroom.  They have the opportunity while the music is playing to go to the toilet and get a drink.  A final bell will then ring and students are expected to be lined up at their classroom.  While the students are settling in and getting used to the rules and surroundings the Foundation students take their breaks outside without other year levels in the yard.


End of Day Dismissal

To minimise congestion in the Foundation rooms and in order to assist the children to settle into routines in a calm and happy manner, we ask that parents remain at the bottom of the staircase when collecting their child.

It is important that students are to be collected from their designated meeting point at dismissal time which is 3:30pm. Please ensure that your child’s teacher knows who will be collecting your child.

If for any reason you are going to be late, please ring the office so they can notify your child’s teacher.

The yard is supervised by a teacher until 3:45pm each day. Any child has not been collected by 3:45pm will be taken to the office and parents will be contacted.


Student Safety

It is essential that we know where every child is during the school day.

  • Once they are dropped off and enter the school grounds, they are to remain at school.
  • If your child arrives late or is to be picked up prior to dismissal time, then they will need to be signed in or out using the Compass kiosk located in the foyer of the school.  You will be issued with a late arrival or early departure slip which needs to be handed to the teacher.
  • Please contact the school immediately if your child arrives home during school hours.
  • Children are required to move around the school with a partner if going to the office, toilet or another classroom.
  • Students are not to arrive at school prior to 8:45am as teachers are not on duty for yard supervision until 8:45am before school.  The yard will be supervised after school until 3:45pm and during recess and lunchtime. Please talk to your child about looking for one of the teachers wearing a flouro vest as this is the person to speak to if they need assistance in the yard.
  • Any adult coming to the school during the day needs to enter via the office and sign in using the Compass Kiosk.
  • For the safety of all children and in the event of an emergency we need to know who is in the school and for what purpose.


Medical Information

In dealing with emergencies or sickness it is vital that we have on record the most accurate information concerning any medical problems your child may have. On enrolling, you were asked questions about your child’s medical condition, however, should your child develop any allergies or drug sensitivities or any medical problem whilst at school, please advise us as soon as possible.

  • If your child needs to take medication at school, parents need to fill out a Medication Authority Form which can be obtained from the office or by clicking here
  • Medication needs to be in the original packaging with a prescription label and handed in at the office as it is not permitted in classrooms
  • If your child sustains a head injury, you will be contacted
  • If your child visits sick bay at any time of the day, you will be notified via email through Compass at the time of the visit
  • Regular attendance at school is most important as it maintains continuity of their learning and aids social adjustment. If your child is ill the best place for them to be is at home
  • If your child has an Anaphylaxis or Asthma plan, the school requires a current copy to be given to the office along with any required medication.


Emergency Contact Details

If a serious illness or accident occurs, every effort will be made to contact you or your emergency contacts.  Please nominate someone who is generally available, reliable, has access to a car and is willing to collect and care for your child should we be unable to reach you.  Parents are expected to keep the school informed of all contact numbers and all other pertinent medical information and to keep this information updated in their Compass account.



The school communicates with parents in a variety of ways which include;

If you have a concern regarding your child please contact your child’s teacher and arrange an appointment:

Please be aware that talking to your child’s teacher in the morning or after school may not be the best time to discuss your concerns.


Student Reports

Based on Victorian Department of Education and Training (DET) guidelines, Hawthorn West Primary School currently communicates student learning and growth to parents over the course of the year, using the following strategies:

  • Term 1 ‘Getting to Know You’ meetings – this is an opportunity for parents to meet the classroom teacher and for both parties to share valuable information regarding the child’s development.
  • Term 2 student reports available on the Compass Parent Portal
  • Term 3 Student Led Conferences
  • Term 4 student reports available on the Compass Parent Portal.


Excursions and School Events

Excursions/incursions and other school activities will be published in Compass and you will be notified by email. Payment & consent is given through your Compass account.

No child will be taken on an excursion or included in an incursion without your consent or payment, therefore, you must action events in Compass, within the set timeframe. An exception would be a local walking excursion, which is covered by your signed Multiple Permission Form on enrolment.


Lost Property

Please label everything with your child’s name.  If something goes missing, you and your child are encouraged to go to the lost property cupboard to have a look for it.  This is located outside the Japanese room at the west end of the corridor downstairs in the Main Building.  Please discuss with your child the need for them to take responsibility for looking after and caring for their belongings.

You may also find your child mistakes someone else’s belongings for their own – this commonly happens, especially with so many identical garments in the school. Please check the garments your child brings home and return those that don’t belong to you back to school the next day.


Treasures from Home

As toys and treasures from home are easily lost or broken and may well cause unnecessary conflict or anxiety. Please use your discretion before allowing them to come to school. Whilst every effort is taken to care for these items our school cannot accept responsibility for any damages/losses that occur.

Electronic devices and mobile phones are not allowed in the classroom and must be handed in at the office each morning and collected after school.  Please note, a permission form is required.


Getting Involved in School Life

Involvement in schools by parents and carers helps children achieve the best possible learning outcomes. Our school prides itself on its community approach to education and welcomes parental involvement. We actively encourage participation through volunteer programs were parents can directly participate in school activities.

There are a variety of ways to participate in school life:

  • Volunteering – before parents are invited to volunteer in classrooms they must attend a Volunteer Training session and provide the school with a current Working With Children Check.  Training sessions will be held regularly throughout the year and repeated as necessary.  Hawthorn West Primary school has a responsibility to ensure the privacy of students, staff and parents.  Protecting the personal and health information of students and staff is a serious responsibility.
  • Classroom help
  • Excursions
  • Sporting Events
  • School Council
  • Fundraising
  • Working Bees


Relevant Policies for Parents

Bullying Prevention Policy

Inclusion and Diversity Policy


Relevant websites for Parents

Department of Education Parenting Information

Department of Education Parenting Information for School Age Children

Parentline Victoria

Working With Children Check